Privacy Policy

Updated: August 2023

1. Introduction

Opsmatix Systems Limited t/a Jaid (“OSL”, “Jaid,” “us” or “we”), ICO (Information Commissioner’s Office) Registration number: ZB006009 is committed to protecting your privacy, personal data and safeguarding your rights and in doing so, we comply with our legal obligations to you. This Privacy Policy describes how we collect, use, and process your personal data when you visit our secured website https://jaid.io. 

We may amend this Privacy Policy from time to time. Please visit this page if you want to stay up to date, as we will post any changes here. If you are dissatisfied with any aspect of this Privacy Policy or our handling of your personal data, please get in touch with us using the details in section 12 below. 

2. What personal information do we collect?

If you have signed up to receive our email updates, we collect and use your personal data, namely your email address, to send you email communications. This personal data is required for us to be able to send you our email updates. 

Other forms of Personal data we may collect are First Name, Last Name, Date of Birth, Physical Address, Gender, financial data, work experience, marital status, IP address, time zone, or browser type when you visit our website. Under any circumstances, we never intentionally collect Sensitive Personal data. 

3. How do we collect your personal data?

Most of the personal data we collect about you is provided to us directly by you, for example, when you: 

• Accept the use of cookies on our site while browsing our website;
• Contact us directly via any additional means of communication;
• Request or register to subscribe for our email updates;
• Signup or in a process to become a Jaid customer, supplier, or partner; or
• Apply for an employment vacancy on our site.

We do not collect any data about you from other sources.

4. Third-Party Links

Our Service may contain links to other sites that we do not operate. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review every site’s privacy policy. We have no control over and assume no responsibility for third-party sites or services’ content, privacy policies or practices. 

5. How do we use your personal data?

The main reason for us to use your personal data is to satisfy your request to subscribe to our email updates. These updates will provide you with the latest news about our services. Collected data can be used for the following purposes as well: 

• To provide and maintain the Service.
• To comply with legitimate human resource requirement of candidate screening.
• To notify you about changes to our Service.
• To allow you to participate in interactive features of our Service when you choose to do so.
• To provide customer care and support.
• To provide analysis or valuable information so that we can improve the Service.
• To monitor the usage of the Service.
• To detect, prevent and address technical issues.
• To conclude a legal contract.

6. Who do we share your personal data with?

We do not share your personal data with any third parties for their purposes. So you will not receive any communications from third parties because of giving us your personal data. We may need to share limited personal data with our service providers, who help us to prepare and send you, our communications. However, we do not allow these organisations to use your personal data for their purposes and take care to ensure that they keep your personal data secure and delete it when it is no longer needed. 

We may disclose your personal data in the good faith belief that such action is necessary to: 

• Comply with a legal obligation.
• Protect and defend the rights or property of Jaid.
• Prevent or investigate possible wrongdoing in connection with the Service.
• Protect the personal safety of users of the Service or the public.
• Protect against legal liability.
• Perform employment background screening.

7. How do we protect your personal data?

We care about protecting your personal data, so we put in place appropriate technical, physical, and administrative security controls, including robust encryption techniques designed to prevent Confidentiality, Integrity, or any other misuse of the data you provide. 

If you suspect misuse, loss, or unauthorised access to your personal data, please immediately inform us using the contact details in section 12 below. We will investigate the matter and update you as soon as possible on the next steps. 

8. How long do we keep your personal data for?

We will only keep your personal data briefly to provide you with the requested services. That means we will keep your personal data when we provide services. 

However, contact us to unsubscribe from our email updates. We will delete your personal data from our database unless we believe that we are required by law to keep the data (for example, because of a request by a tax authority or in connection with any anticipated litigation). 

Longer retention may be possible for statistical or Service dependency reasons; however, where applicable/feasible, we will anonymise the stored data to avoid direct association with the Data Subject. 

9. Your Rights

The law provides you with various rights concerning the personal data we hold about you. We have described these rights below. 

Right to object

This right enables you to object to us processing your personal data where we do so to send you direct marketing materials. If you object, then we will not be able to continue to send you direct marketing communications.

Right to withdraw consent

Where you have consented to us processing your personal data (for example, to send you email updates), you may withdraw this consent at any time. If you withdraw your consent, we cannot continue sending you our email updates unless we consider an alternative legal basis to justify our continued processing of your data for this purpose, in which case we will inform you of this condition.

Right of access

Please confirm what personal data we hold about you at any time and request us to modify, update or delete such information. If we provide you with access to the personal data we hold about you, we will not charge you for this unless your request is “manifestly unfounded or excessive”. We may charge you a reasonable administrative cost if you request further copies from us. Where we are legally permitted, we may refuse your request. If we deny your request, we will always tell you the reasons for doing so.

Right to be forgotten

You can request that we “erase” your personal data in certain circumstances. For example, you have withdrawn your consent to us processing your personal data, and there is no other valid reason for us to continue processing. We would only be entitled to refuse to comply with your request in certain limited circumstances. For example, to enable us to exercise or defend a legal claim. 

Right to restrict processing

You have the right to request that we restrict our processing of your personal data in certain circumstances. We can continue storing your data on our database if you exercise this right. Still, we will not be able to do anything else with it until either the issue is resolved, you consent, or further processing is necessary for either the establishment, exercise or defence of legal claims, the protection of the rights of another individual, or reasons of important EU (European Union) or Member State public interest.

We will, of course, notify you before lifting any restriction on processing your personal data.

Right to rectification

You also have the right to request that we rectify any inaccurate or incomplete personal data we hold about you. 

Right of data portability

If you wish, you have the right to transfer your personal data between organisations. This means you can transfer the details we hold for you to a third party. To allow you to do so, we will provide you with your data in a commonly used format so that you can transfer the data to a third party of your choice. Alternatively, we may directly transfer the data for you. 

Right to complain to a supervisory authority

You also have the right to complain to your local supervisory authority, the Information Commissioner’s Office. You can contact them in the following ways: 

• Phone: 0303 123 1113 
• Email: casework@ico.org.uk 
• Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF 

If you would like to exercise any of these rights, please get in touch with us using the details set out in section 12 below. Please note that we may keep a record of your communications to help us resolve any issues you raise. 

10. Children’s Privacy

Our Service does not address anyone under 18 (“Children”). 

We do not knowingly collect personally identifiable information from anyone under 18. If you are a parent or guardian and know that your Children have provided us with Personal Data, please get in touch with us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers. 

11. Cookies and IP Addresses

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyse and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience. 

We may obtain information about your computer, which includes your IP address, browser type and operating system where available. This accumulation of data is used to assist system administration. We may also collect information regarding your browsing activity and interests through use of a cookie file. This cookie file is stored on the hard drive of your computer and contains information that is transferred to your computer’s hard drive. We use the collection of this data to help us improve the experience of users on our website, and to deliver a more personalised service with more relevant content. The collection of this data allows us to: 

• Store data indicative of your preferences, allowing us to adjust our website to appeal to your individual interests.
• Estimate the size and usage patterns of our audience.
• Record the details of any transactions carried out by you through our website.
• Identify you upon your return to our website; and/or
• Increase the speed of your searches.

We use the following cookies:

Mandatory Cookies:

• Cookielawinfo-checkbox-analytics is used to store the user consent for the cookies in the category “Analytics”.
• Cookielawinfo-checkbox-functional is used to record the user consent for the cookies in the category “Functional”.
• Cookielawinfo-checkbox-necessary is used to store the user consent for the cookies in the category “Necessary”.
• Cookielawinfo-checkbox-others is used to store the user consent for the cookies in the category “Other.
• Cookielawinfo-checkbox-performance is used to store the user consent for the cookies in the category “Performance”.
• Viewed_cookie_policy is used to store whether user has consented to the use of cookies. It does not store any personal data.

Advertisement Cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.

Functional Cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.

Performance Cookies are used to understand and analyse the key performance indexes of the website which helps in delivering a better user experience for the visitors.

Other Cookies are those that are being analysed and have not been classified into a category yet.

Analytics Cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc. You can find more information about some of the individual cookies we use and the purposes for which we use them below. Example of cookies that we use:

• Google Analytics: We use Google Analytics to collect information about how visitors use the site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. 
  
  For more information about Google’s privacy policy, please visit https://www.google.com/intl/en/policies/. If you do not wish to allow the use of Google Analytics cookies at all, Google provides an opt-out plug-in for most common website browsers https://tools.google.com/dlpage/gaoptout

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies. You remain entitled to refuse cookies by adjusting your browser settings accordingly. Doing so however may restrict your access to certain areas within our website. Unless you adjust your browser settings to refuse cookies, our system will issue cookies when you log on to our website. 

12. Contact Us

If you have any comments or suggestions concerning this Privacy Policy, please contact us via email at compliance@jaid.io or send us your inquiry via post to Unit 11.1.1 | The Leather Market | Weston Street | London | SE1 3ER

If you want to exercise any of your data subject rights as set out in this Privacy Policy, please visit the following website: https://portals.dporganizer.com/9637eeb8-7bae-4ea3-bf7a-eeb4558fd4dd

Representative of Data Subjects in European Union (EU)

We value your privacy and your rights as a data subject and have therefore appointed Prighter Group with its local partners as our privacy representative and your point of contact.

Prighter gives you an effortless way to exercise your privacy-related rights (e.g., requests to access or erase personal data). If you want to contact us via our representative, Prighter or make use of your data subject rights, please visit the following website: https://prighter.com/q/19359175494

Jaid is responsible for processing your personal data. We take privacy seriously and will get back to you as soon as possible.

13. Legal basis for us processing your data

Following are some critical diverse ways that allow us to process your personal data lawfully. 

• Contractual obligation (Article 6(1)(b) of the GDPR): Jaid may rely on this legal basis if the processing of personal data is required to carry out a contract with the data subject or to take pre-contractual action at the subject’s request. 
• Legitimate interest (Article 6(1)(f) of the GDPR): This legal basis may be used when Jaid has a legitimate interest in processing personal data, and the rights and freedoms of the data subject do not outweigh those interests. A legitimate interest assessment will be carried out to ascertain the necessity and proportionality of such processing. 
• Legal obligations (Article 6(1)(c) of the GDPR): This legal basis will be employed where Jaid is required by law to process personal data to adhere to relevant laws, rules, or legal obligations. 

Where you give us your consent (Article 6(1)(a) of the GDPR) to process your personal data, we rely on your consent to process your personal data. To be valid: 

• You must give us your consent freely, without us putting you under any pressure. 
• You must know what you consent to – so we will ensure we give you enough information. 
• You should only be asked to consent to one processing activity at a time – we, therefore, avoid “bundling” consents together so that you do not know precisely what you agree to: and 
• It would help if you took positive and affirmative action in giving us your consent – as part of our sign-on process, we ask you to tick a box giving consent. 

You have the right to withdraw your consent to our processing of your personal data at any time. Details of how to do so can be found in section 9 above. 

14. International Data Transfer Mechanism

Security Measures: Jaid shall put in place the necessary organisational and technical safeguards to guarantee the privacy and security of personal data while it is being transferred internationally. These measures will comply with GDPR standards and will involve, among other things, data minimisation, access limits, and encryption. 

Derogations: Jaid may use derogations for international data transfers in the circumstances listed in Article 49 of the GDPR. These exceptions could be made due to the data subject’s express consent, the need for the transfer to fulfil contractual obligations, or the need to establish, pursue, or defend legal claims. 

Standard Contractual Clauses (SCCs): Jaid will employ definitive contractual agreements recognised by the European Commission for data transfers to countries without adequacy decisions. These provisions shall be included in any applicable contracts between Jaid and the data receiver. 

Binding Corporate Rules (BCRs): Jaid will assess Binding Corporate Rules for international data transfers if deemed suitable and required. 

Adequacy Decisions: Jaid will transmit personal data to countries that the European Commission and the United Kingdom have determined to provide sufficient data protection, if applicable. 

Impact Assessment: Jaid will complete a Data Transmission Impact Assessment (DTIA) before starting any foreign data transmission to determine the hazards. The DTIA will specify the information being transferred, the reason for the transfer, the recipient country’s data protection regulations, the transfer method chosen, and any further precautions to ensure an appropriate degree of protection. 

15. Marketing Communication

The legal bases for processing your personal data to send marketing emails are your consent or our legitimate interest. 

We may send you marketing materials following the Privacy and Electronic Communications Regulations if: 

• You procured or inquired about our services. 
• You agreed to receive our marketing messages and may not have opted out of receiving such information. 

We may send you promotional materials without your permission, following applicable regulations. You can continue to opt out of receiving marketing emails from us anytime. 

Before revealing any of your personal information to a third party for that party’s marketing purposes, we will get your express consent. 

You can stop receiving marketing messages anytime by visiting the website and changing your marketing choices, clicking the opt-out links in any marketing message we send you, or sending us an email. 

Your decision not to receive promotional materials has no bearing on personal data submitted with other Services, such as transactions or legal requirements. 

16. Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will inform you via email and a prominent notice on our Service before the change becomes effective and update the “effective date” at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.